Time is money. This wastage is something that could easily be prevented by introducing a ‘paperless office’. Yet despite this, 65% of UK SMEs have not yet considered taking this step. One of the reasons for this is that businesses don’t realise why the loss of earnings is occurring. Searching for documents is not only a tedious procedure, it costs businesses a huge amount of money. In today’s world, time is money and spending less time looking for documents and more time focusing on business development should help increase revenue rather than decrease it.
The benefits of a paperless office
There are a huge number of advantages surrounding a paperless office, many of which most decision makers probably won’t have considered. Here are a few of the reasons why:
- Easy storage
When you have a mass of papers in tow, storage can quickly become a problem. This is when putting a digital document management system into play is a must. It’s certainly the most tech-savvy way to store all documents today. Any paperwork arriving at your office can be scanned instantly and stored online. Asides from freeing up a great deal of space, it makes sending documents to clients and business associates a great deal easier. In fact, all it takes is the click of a button!
- Automatic audit trail
In recent years, companies have had to adhere to strict guidelines on compliance and because of this they must store records for long periods of time. Digital document management systems are an asset to companies who are required to do this, as there are no limits to how many documents you can store. You can even organise the documents into separate files and sub files boasting unique names and numbers – which will instantly generate an audit trail. Any changes made to these documents won’t affect the original, which helps businesses to meet the compliance and audit guidelines.
- Time to spare
Searching for paper documents can take hours, if not days (depending on the nature and size of your business). With digital systems in place, it is no longer compulsory to waste time searching for documents. This time can instead be spent on important tasks such as the development of the business.